Report for Week Two - April 4 to 8
To: Robin Haun-Mohamed
From: Cathy Zegelin
CC: Ingrid Reyes-Arias
Date: 4/8/2011
Re: Status Update Week 2
Hours worked:
3/2 - .5; call with Robin to set up DFW, 1-1:30pm
3/18 - .5; call with Kathryn Bayer, Mark Ames, Kristine Bobe to discuss FDLs, 12-12:30pm
3/29 – 1; meeting with Cass Hartnett to discuss UW Government Documents Collection, 3:30 – 4:30pm
3/30 – 5; research online and in UW collection, 10:00 – 12:30, 2:30 – 5pm
4/1 – 5; research online and in UW collection; 10:00 – 12:30, 2:30 – 5pm
4/5 – 2; research online, 2-4pm
4/6 – 5; research online and in UW collections; 10:00-12:30, 2:30 – 5pm
4/7 – 4; research online, 12-4pm
4/8 – 5; research online and in UW collections; 10:00 – 12:30; 2:30-5pm
Total: 28 hours
This week I spent a lot of time researching the UW catalog online to see if I could figure out a search query that could find SuDoc call numbers containing X. I am still working out the search features to try and accomplish this. I think if I could cull a list, then I could check the list against the GPO catalog to discover if any of the documents are ‘fugitive’. I am going to try and get access to the UW ILS because I think I could generate a report through the software that would be more comprehensive than the online search interface. I also conducted research through article databases and online search engines to find research, articles, or information about fugitive documents and the federal depository library program. I pulled a few articles that mention this and am in the process of reading through the materials to try and see what other solutions or processes have been recommended in the past.
On Wednesday and Friday I spent time with the physical collection. So far I have found three possible areas to research for these documents. The RedEx Non-Depository document collection printed on microprint cards, walking through the stacks checking the call numbers of items to search for the SuDoc numbers ending in X, and referencing the print Monthly Catalog collection to check the items listed that were not distributed to FDLs through the program. (In 1943, the MOCAT began to note publications distributed through the FDLP with a black dot next to the catalog entry. This is a simple way to check if items were distributed through the program post 1943.).
I began the shelf walk in the A section, with agriculture documents. I found several boxes of pamphlets and reports with the SuDoc number ending in X. The call numbers all relate to A13.92, which I found entries for in the Catalog of Government US Publications under the stem, but not for the specific call numbers applied to the documents in the UW collection. These documents are out of the time period of focus, mostly printed from 1990-2003. All are from the USDA Forrest Service. I checked OCLC using the number listed in the UW bibliographic record for the item for one of the items I found in this section, “Supplemental FSEIS, Final Supplemental environmental impact statement: Huckleberry land Exchange: Mt Baker-Snoqualmie National Forest”, OCLC number 46764800. I could not find this item listed in the GPO catalog. The OCLC listing showed three libraries hold the item; the UW, Arizona State University, and the National Agricultural Library. The SuDoc number applied to the Arizona State document was different from the UW call number, however both used the same SuDoc stem, and ended in an X, showing that the method of applying local SuDoc numbers may be standard across libraries that catalog using the SuDoc system. The National Agricultural Library does not appear to use the SuDoc system. The call number assigned: aSD428.M65 S96 2001 appears similar to LOC classification, but may be a hybrid of proprietary numbering and LOC format.
I searched for another document, “Final supplemental environmental impact statement on management of habitat for late-successional and old-growth forest related species within the range of the northern spotted owl”, OCLC number 29901605. Six locations have this item. I did find a draft of this report listed in the GPO catalog, published the year before. OCLC number 28876200, system number 000403200, but not the final document held in the UW collection and in listed in OCLC.
I think that checking the shelves one section at a time to discover the items with locally created SuDoc numbers may turn up a variety of ‘fugitive’ documents. I will continue checking the bibliographic records for these items to discover if there is an identifier that may make keyword searching of the MARC records an option in creating reports of items to check against the GPO catalog. I need to meet with Cass again to talk to her more about MARC records for items older than 1976. I know the UW has worked hard to make as much of the collection visible through the online catalog as possible, but need to check with her on how much of the older collection is cataloged in the system.
I am also going through the print Monthly Catalogs available in the UW reference section. The UW has every printed catalog from 1897 – 2004. The early editions do not have many marks from the librarians to note what is in the collection, and the black dot system did not begin until 1943. I think much of the pre-1943 documents listed in these catalogs can be found in the congressional serial set. I need to do further research into this. I think I might do better to focus on a smaller range of years, 1945-1955 and check those print catalogs to see if the items not distributed by GPO are in the UW collection, in the GPO catalog, or on OCLC. Limiting the time frame will help me make the best use of my time, and allow me to focus on a small section of the MoCat to develop a process that could be applied to the entire series in checking collections for ‘fugitive’ documents.
From: Cathy Zegelin
CC: Ingrid Reyes-Arias
Date: 4/8/2011
Re: Status Update Week 2
Hours worked:
3/2 - .5; call with Robin to set up DFW, 1-1:30pm
3/18 - .5; call with Kathryn Bayer, Mark Ames, Kristine Bobe to discuss FDLs, 12-12:30pm
3/29 – 1; meeting with Cass Hartnett to discuss UW Government Documents Collection, 3:30 – 4:30pm
3/30 – 5; research online and in UW collection, 10:00 – 12:30, 2:30 – 5pm
4/1 – 5; research online and in UW collection; 10:00 – 12:30, 2:30 – 5pm
4/5 – 2; research online, 2-4pm
4/6 – 5; research online and in UW collections; 10:00-12:30, 2:30 – 5pm
4/7 – 4; research online, 12-4pm
4/8 – 5; research online and in UW collections; 10:00 – 12:30; 2:30-5pm
Total: 28 hours
This week I spent a lot of time researching the UW catalog online to see if I could figure out a search query that could find SuDoc call numbers containing X. I am still working out the search features to try and accomplish this. I think if I could cull a list, then I could check the list against the GPO catalog to discover if any of the documents are ‘fugitive’. I am going to try and get access to the UW ILS because I think I could generate a report through the software that would be more comprehensive than the online search interface. I also conducted research through article databases and online search engines to find research, articles, or information about fugitive documents and the federal depository library program. I pulled a few articles that mention this and am in the process of reading through the materials to try and see what other solutions or processes have been recommended in the past.
On Wednesday and Friday I spent time with the physical collection. So far I have found three possible areas to research for these documents. The RedEx Non-Depository document collection printed on microprint cards, walking through the stacks checking the call numbers of items to search for the SuDoc numbers ending in X, and referencing the print Monthly Catalog collection to check the items listed that were not distributed to FDLs through the program. (In 1943, the MOCAT began to note publications distributed through the FDLP with a black dot next to the catalog entry. This is a simple way to check if items were distributed through the program post 1943.).
I began the shelf walk in the A section, with agriculture documents. I found several boxes of pamphlets and reports with the SuDoc number ending in X. The call numbers all relate to A13.92, which I found entries for in the Catalog of Government US Publications under the stem, but not for the specific call numbers applied to the documents in the UW collection. These documents are out of the time period of focus, mostly printed from 1990-2003. All are from the USDA Forrest Service. I checked OCLC using the number listed in the UW bibliographic record for the item for one of the items I found in this section, “Supplemental FSEIS, Final Supplemental environmental impact statement: Huckleberry land Exchange: Mt Baker-Snoqualmie National Forest”, OCLC number 46764800. I could not find this item listed in the GPO catalog. The OCLC listing showed three libraries hold the item; the UW, Arizona State University, and the National Agricultural Library. The SuDoc number applied to the Arizona State document was different from the UW call number, however both used the same SuDoc stem, and ended in an X, showing that the method of applying local SuDoc numbers may be standard across libraries that catalog using the SuDoc system. The National Agricultural Library does not appear to use the SuDoc system. The call number assigned: aSD428.M65 S96 2001 appears similar to LOC classification, but may be a hybrid of proprietary numbering and LOC format.
I searched for another document, “Final supplemental environmental impact statement on management of habitat for late-successional and old-growth forest related species within the range of the northern spotted owl”, OCLC number 29901605. Six locations have this item. I did find a draft of this report listed in the GPO catalog, published the year before. OCLC number 28876200, system number 000403200, but not the final document held in the UW collection and in listed in OCLC.
I think that checking the shelves one section at a time to discover the items with locally created SuDoc numbers may turn up a variety of ‘fugitive’ documents. I will continue checking the bibliographic records for these items to discover if there is an identifier that may make keyword searching of the MARC records an option in creating reports of items to check against the GPO catalog. I need to meet with Cass again to talk to her more about MARC records for items older than 1976. I know the UW has worked hard to make as much of the collection visible through the online catalog as possible, but need to check with her on how much of the older collection is cataloged in the system.
I am also going through the print Monthly Catalogs available in the UW reference section. The UW has every printed catalog from 1897 – 2004. The early editions do not have many marks from the librarians to note what is in the collection, and the black dot system did not begin until 1943. I think much of the pre-1943 documents listed in these catalogs can be found in the congressional serial set. I need to do further research into this. I think I might do better to focus on a smaller range of years, 1945-1955 and check those print catalogs to see if the items not distributed by GPO are in the UW collection, in the GPO catalog, or on OCLC. Limiting the time frame will help me make the best use of my time, and allow me to focus on a small section of the MoCat to develop a process that could be applied to the entire series in checking collections for ‘fugitive’ documents.